Yes, you didn’t hear it wrong. Google is giving out Google Workspace’s ability to free Google Gmail users as well! Read through our post and we will share with you what is Google Workspace. At the end of the post, we will teach you how to enable Google Workspace in your Gmail.
What is Google Workspace?
Google Workspace is an enterprise solution to enables enterprises and businesses to collaborate faster with Google’s collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more. With Google Workspace, enterprise, and business could enable the future of work, increasing productivity, enabling remote workforce and cloud storage to make sure that all your files and folders can be accessed on any of your devices, anytime with an internet connection.
What is the difference between Google Workspace users and normal free @Gmail users?
Google Workspace users will unlock premium features, for example, Shared Drive access for teams, higher participants limit for Google Meet with a breakout room and polling features. Moreover, Google Workspace users will have an increased Google Services Quota that enables users to do more automation with Google App Scripts such as sending more automated emails. Additionally, Google Workspace users will have more storage and Google Vault to keep their files and folders safe or for auditing purposes.
What new features introduced by Google recently for Google Workspace?
Google introduced a few new features to Google Workspace during their Google I/O and also Keywords. The first would be the Smart Canvas where users could build their “interactive blocks” and checklists inside Google Docs and users could tag smart chips such as files, meetings, or recommended people directly in Google Docs. In addition, Google has also introduced Companion Mode in Google Meet which fosters collaboration equity in a hybrid work. In other words, participants are likely to get access to interactive features and control like screen sharing, polls, in-meeting chat, hand raises, Q&A, live captions, and more. Users are also able to RSVP to the meeting to indicate whether they are joining the physical meeting room or virtually.
What is the pricing and plan for Google Workspace?
Currently, there are 2 main plans introduced: business and enterprise. Business plan caters to businesses that allow a maximum of 300 seats of license and below while enterprise plan offers no minimum or maximum cap. This means that businesses with less than 300 employees could opt for either business or enterprise plans but businesses with more than 300 employees could only go for enterprise plans.
In the business plan, the company could select either Business Starter priced at RM25/user/month, Business Standard priced at RM50/user/month, or Business Plan priced at RM75/user/month. Each of the plans does have some additional features applied to it for example the Business Standard will have cloud storage of 30GB while Business Plus has cloud storage of 5TB per account. More comparisons between the plans and features can be found here.
Enterprise plan wise, Google does offer Enterprise Essentials priced around RM40/user/month, Standard priced around RM80/user/month, and Plus priced around RM120/user/month. The enterprise plan will have more advanced security and management control compared to the business plan. Google has also released a new plan named Frontline plan priced around RM20/user/month that aims to help those mobile workers to have the most basic access to Google Workspace.
Google also announced that they are coming out with a Google Workspace Individual plan that helps micro businesses to get premium capabilities such as smart booking services, professional video meetings, and personalized email marketing. However, Google has yet to share any pricing for this plan and feature details for this plan.
Feel free to contact sales@creativenow.my to understand more about the licenses and we do offer service to help you set up your Google Workspace.
What the free @gmail users will get from enabling the Google Workspace features?
Currently, Google promises users with a free @gmail account can get the Google Space (also known as Google Rooms) features if Google Chat is enabled. This allows users to have central places to connect, create, and collaborate with others. In detail, Google has not shared whether free @gmail users will get all the premium features in Google Space similar to Google Workspace users or whether will there be any premium features just for Google Workspace users.
HOW TO ENABLE Google Workspace features with a free @gmail account?
Starting today, you can enable the Google Rooms / Google Space features by following the steps in this link to enable Google Chat.
In summary,
1. Go to gmail.com and click on the setting icon on the top right just beside the question mark.
2. Then click on See all settings.
3. Look for Chat and Meet tab and click on it.
4. Select Google Chat and you should see a confirmation message.
5. Once you confirm to switch to Google Chat, you will have the Google Rooms / Google Space enabled on the left or right panel of your Gmail just below your chats depending on your chat position settings.
We hope that you enjoy using the features, share this post now to benefit more people.
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